Parallel sessions

Parallel session abstracts

Tuesday, 17 August

Horizons in RMA profession
at 13.45-15.15
Impact and Adaptation of Coimbra Group Universities to COVID-19
Bevin McGeever, ERC Research Projects Officer, Trinity College Dublin
COVID-19 has posed enormous challenges to universities and the delivery of research while at the same time accelerating changes that were gradually beginning to take place, for example, in open science and in flexible working practices for RMAs. The Coimbra Group Research Support Officers Working Group brings together representatives from the Research Offices of each of the Member Universities, representing 39 Universities from 23 European countries, to share best practice in RMA and shape research policy through interaction with similar networks and national stakeholders for joint advocacy purposes. This network of knowledge and expertise was applied to launching a rapid response online study across the 40 Coimbra Group constituent universities on the impact of Covid-19 on research in Europe. Combined with several internal brainstorming sessions, what stands out is the agility of universities’ response to the unexpected and sudden challenges and their flexibility in terms of adjustment of practice. This session sets out the implications of the response to the pandemic for research, as well as the experiences, challenges and solutions found by RMAs and research communities to the COVID-19 emergency. We have compared and contrasted the impacts and adaptations of Universities, Funding Agencies and Research Support Offices across a diverse cohort, rapidly shared practices across multiple institutes and made recommendations to Funding Agencies and Policy makers informed by real world data. The next challenge will be to look forward to the future and discuss how long term working practices may change for RMAs and for research.
at 13.45-15.15
Evaluation feedback from Horizon 2020 Research and innovation action proposals – lessons learned
Maritta Löytömäki, Research Funding Specialist, University of Turku and Johanna Toivonen de Gonzales, Grant Writer, Aalto University
Success in the EU Framework Programme calls is important for universities for excellence science, but also to gain more impact, visibility and new collaborations. EU funding is also often one of the most important external funding sources for the universities. In order to meet the pressure to increase the success in EU funding at the University of Turku, we found it necessary to understand the underlying causes that have led to the success or failure of the proposals. To this end, we have carried out a thorough analysis of the evaluation feedback of both funded and non-funded Horizon 2020 coordinated consortium and European Research Council (ERC) proposals. Our main aims were to study the success rates of the proposals by proposal categories and field of science, and to elucidate the most common failures that have led to the rejection of the proposal. We surveyed the feedback for each proposal section (excellence, impact and implementation) separately. Based on the analysis and discussion of the proposal evaluation data, we have compiled a list of recommendations to be considered in the proposals and characterized a successful applicant profile for each proposal category. We believe this will have a positive impact on our success rates in EU framework programme calls in the future.
at 13.45-15.15
Making FAIReR research assessments possible
Janne Pölönen and Henriikka Mustajoki, Federation of Finnish Learned Societies
We argue that change in research is encouraged and rewarded by developing responsible assessments for diverse research outputs and activities. Currently rewarding researchers for Open Science is lacking reliable, comprehensive, well-structured and comparable qualitative and quantitative data and metrics about most research outputs and practices. Information and data produced by researchers, institutions and infrastructures is typically scattered and difficult to (re)use in assessments. There is momentum for developing an interlinked infrastructure based on persistent identifiers. This infrastructure integrates research entities and facilitates interoperability between research information systems to allow for a more diverse assessment culture to emerge. To bring the new assessment vision into reality requires a variety of stakeholders – research communities, policy makers, funders and publishers – to work together to address social and cultural barriers and challenges. For policies to translate to practice, the research community must also create a technical infrastructure, which makes responsible assessments of open science practices and outputs possible. Therefore, we argue that the path to FAIReR assessments has three parts: 1. Make it meaningful. We need to know what we want to value and evaluate. To do this, we start by considering the goals of research and do not limit our evaluations to what is technically possible or easy to measure. We take into consideration the diversity of practices, outputs, missions and impacts of academic work, and differences between fields. 2. Make it possible. We need to make it possible for researchers to report, make visible, and explain their diverse outputs, activities and impact of their work. Integration of relevant information from different sources is facilitated by open assessment infrastructure. 3. Make it rewarding. We need to include a broad range of outputs, activities and impacts of academic works in criteria for hiring, promotion and funding. In this presentation we will focus on the process of making FAIReR research assessment possible. What could the infrastructure look like, how would we create it and use it.
at 13.45-15.15
Development and strengthening of RDI collaboration in the Uusimaa region
Clarissa Bingham, Grant Writer, Laurea
The new project “Development and strengthening of RDI collaboration in the Uusimaa region”promotes RDI knowledge to increase EU funding in the region. Multilateral cooperation – especially towards companies – is developed to create grounds for formation of RDI partnerships emphasizing the international viewpoint. The project is executed by 3AMK and is running 1.3.2021-30.9.2023. It is built on previous collaboration and exploits the existing RDI process, cooperation model and predefined ecosystem of 3AMK. The ecosystem is based on pervasive and comprehensive networks and is enlarged. The three inter-connected work packages are: 1. Development of coverage and EU influence of RDI activities and actors of Uusimaa 2. Development of EU funding know-how of actors of Uusimaa 3. Mapping project interests and ideas, connecting them with Horizon Europe funding calls and conducting proposal preparation based on these. As results: 1. acquiring European RDI funding of organisations in Uusimaa is promoted 2. national and international networking as well as knowledge of European funding is increased. As outcome, 10-20 Horizon Europe proposals are submitted. Thus, awareness of innovation and RDI activities of Uusimaa increase internationally for establishment after the project: systematic activities producing business, export and jobs. The impact of manifests as successful yield of highly competed European RDI funding reflecting in the economic recovery of Uusimaa region in the long run.
at 14.15-14.45
How mindfulness and positive thinking techniques help RMA’s- Lessons from the London School of Hygiene and Tropical Medicine
Despoina Xenikaki, Project Coordinator, London School of Hygiene and Tropical Medicine
Being a research manager/administrator (RMA) is not an easy job. In our work, we deal with a lot of deadlines, a heavy workload and demanding priorities from our research services, principal investigators, sponsors and research partners. It’s a job that requires moving swiftly from one task to another, almost at the drop of a hat. It’s a dance best suited to highly organized individuals who are patient, understanding and are able to look at the big picture without losing sight of the detail. And so by nature, as we support research groups, departments and faculties, we learn to adapt and evolve as the work itself changes. One minute, our inbox is clear, all emails have been read and responded, the next minute it’s full with new emails that need to be dealt with urgently. In this environment, it is easy to feel despondent and that we don’t achieve much despite having lots of experience and skills. In this presentation, I’m sharing positive experiences from the London School of Hygiene and Tropical Medicine, a postgraduate and research intensive institution based in the heart of London. I argue that despite the great challenges RMA’s face, small shifts in our thinking contributes to a more positive outlook, looking at our jobs with optimism and sharing a sense of accomplishment. At LSHTM, RMA’s acknowledge what went well at the end of each working day. This could be a pleasant collaboration with a colleague, an email exchange that was fruitful, a meeting that ended on a good note, are some of the things we enjoy celebrating. The opposite, focusing on things that don’t work, do not help us move forward. Fifteen minutes before the end of the day, we switch off our computers and reflect on what was accomplished, almost with a sense of gratefulness that we had the chance to deal with issues that sooner or later have a way of resolution. This is another way of increasing self esteem and make us feel more assured and confident, two vital skills in research administration. At the end of departmental administrative meetings, we listen to a short 3 minute meditation. Often, as we gather to talk about issues, we can get very annoyed when some things don’t work as they should. Meditation helps to take a break from the negative repetitive thinking and provides a short space to accept what arises, just for the moment. Taking a break from a negative situation, allows us to see things more objectively which often is the path to finding a solution. On Friday’s, an RMA leads a ‘Happiness Walk’ to a nearby park and back. A ‘Happiness Walk’ is a mindful walk, we simply walk being aware of our surroundings. This helps appreciating the present moment and improves concentration. It also helps with networking, collaborations become easier as we get to know our colleagues.  At the end, everyone returns feeling refreshed and with a sense of accomplishment.
at 14.15-14.45
Reasons behind researchers’ self-sabotage during proposal preparation
Maria Maunula, Research Funding Specialist, University of Turku and Aurelija Povilaike, NCP for ERC and Widening Participation, Lithuanian Research Council
Research managers and administrators (RMA) role in the pre-award stage is to encourage, support and guide the researchers during the proposal preparation stage. However, this is not always straight forward, as some researchers self-sabotage their chances during this process. The academic “self-sabotaging” has many elements: imposter syndrome, time management, fear of failure, too high expectations in relation to career stage, fear for asking help, lack of motivation among others. During this campfire session, Maria and Aurelija will identify elements, that hinder researchers’ success at preparing the grant. They will focus on ERC and MCSA funding streams, where PI’s accomplishments are evaluated and have to meet excellence criteria. The discussion, through the best practice sharing, will define the role of RMA in the situations, where the researchers have a lot of self-doubt, and provide tips in managing these tricky and sometimes sensitive situations.
at 14.15-14.45
Citizen science and the supportive role of research organisations in Finland
Laura Niemi, Development Specialist, University of Turku, Tomi Rosti, Information Specialist, University of Eastern Finland and Elena Svahn, PhD Researcher, Åbo Akademi University
Citizen science refers to the active engagement of the public in scientific research. It is a growing practice in which scientists and citizens collaborate to produce new knowledge. Through increasing transparency in research processes and creating dialogue between public and the scientific community citizen science generates societal value from personal learning to wider societal impact and innovation. The interactive dialogue increases public’s trust in scientific processes and helps to combat fake news and disinformation. Participation in the discourse on societal phenomena and topics improves participatory citizenship and empowers citizens to take a more active role as members of the society. Recently the need for citizen science to tackle global wicked problems and work towards SDG 17s is recognized and the supportive role of organisations is called upon by supranational organisations e.g. the EU, OECD and UN. To that end Open Science Coordination in Finland outline the strategic principles, objectives and action plans necessary to achieve the objectives set out in the Declaration for Open Science and Research. The working group for citizen science operates under the area of culture for open scholarship. Work for policy development has been initiated by a national survey to map opinions and experiences of citizens, researchers, research organisations and funders on the topic of citizen science.
at 14.15-14.45
From research to business – accelerating Finland’s vitality and competitiveness
Sami Elomaa, Lecturer, Osku Hirvonen, Lecturer and Asseri Laitinen, Senior Lecturer, Vaasa University of Applied Sciences
Additive Manufacturing projects  & Our road to experts in Carbon Neutrality.
at 15.00-15.30
Campfire Speed Dating – Building your Network
Simon Kerridge, Director of Research Policy & Support, University of Kent and Juliane Sauer, Founder & Principal Consultant, OxygenEUm, Bern
What do you know about funders in other countries? You / your researchers apply to them occasionally – maybe even less than once a year? Can you possibly keep up to speed with the various rules and regulations? What do some of those terms even mean? Instead of investing time, resources, and your nerves on keeping up to speed perhaps your energy would be better spent on building relationships with people who know all of that stuff like the back of their hand – they deal with this every day – then, when you need to know something you can reach out. And of course the relationship would be reciprocal. The speakers will give an overview of ways for Research Managers and Administrators to develop networks with those from outside their country.  How do you link with people you don’t know, perhaps this is easier is these times of virtual networking? After the initial presentation we hope for a free-flowing exchange of ideas, and contact details!
Around this campfire most people will be Finnish, but there are some foreigners – do you see the value in networking with them?  Have you done it already?  If not, then now is the time! Simon Kerridge and Juliane Sauer will lead the discussion. Simon is from the University of Kent in the UK, and Juliane is from OxygenEUm, Bern, Switzerland.
at 15.00-16.00
Horisontti Eurooppa -hankeideoiden/hakemusten -klinikointi
Moderaattorit: Eija Auranen ja Kaisa Ainala, EU:n Tutkimus- ja innovaatio-ohjelmat EUTI, NCP, Heini Günther, NCP/klusterit 4, 5, 6 ja EIC Accelerator, Business Finland
TEMin Horisontti haltuun -toimintaa koskevassa kyselyssä Finn-ARMAn toimijat esittivät EUTIlle ja NCPeille toiveen yhteisesti järjestettävästä Horisontti Eurooppa -hankeideoiden ja/tai -hakemusten klinikoinnista. Tässä workshopissa on tarkoitus miettiä ja työstää asiaa eteenpäin yhdessä. Kumpaan edellisistä tulisi ylipäänsä keskittyä, mitä hankeidean tai hakemuksen klinikointi tarkoittaisi käytännössä ja miten EUTI, NCPt ja Finn-ARMA toimivat yhdessä mahdollisimman tehokkaasti menestyksekkäiden Horisontti-hankkeiden eteen. Tervetuloa mukaan työstämään asiaa eteenpäin!
at 15.00-15.30
Winning Horizon 2020 with open science and Responsible Research & Innovation
Ivo Grigorov, Research Coordinator Technical University of Denmark
Evidence from multi-annual reiterations clearly demonstrates that Open Science, when credibly coupled to pro-active knowledge transfer strategies and Citizen Science/Science Literacy outreach activities, clearly adds a competitive advantage to research grant proposals. The lessons learned are generic, discipline-agnostic to a large degree and potentially easily transferable to any national funding research grant instrument (or research support team).
As European Commission steps up demands on Open Science as pre-requisite for funding, Research Support Teams can easily add a competitive edge to proposal by integrating FAIR, Research Data Management in “Excellence” and Data Management Planning as a benchmark process for “Impact” and “Exploitation Strategy”.
at 15.00-15.30
Impact Helper – a way to assist researchers to find impact in their research
Kirsi Ojutkangas, Research Funding Specialist, Elina Rossi, Research Support Specialist and Sirpa Aalto, Strategy Officer, University of Oulu
Impact has become an increasingly important aspect of not only carrying out research activities but also funding proposals. Funders expect researchers to recognize what kind of larger effect their research can have: not just scientifically but also economically and societally. This creates new challenges not only for the researcher, but also the research managers and administrators. Our task is often to ask the “dumb questions” and invite researchers to look beyond the science. Together the RMAs and researchers can find new stakeholders, ways to maximize impact, and strengthen not only the funding application, but the research idea itself. We have developed the Impact Helper: an online guide to help researchers map out their research impact. It helps understand what elements research impact is made of, offers information on how to take impact into account when writing funding applications, and gives examples of how impact can be maximized and measured. It will take a look at the big picture and offer links to the UN SDGs. Impact Helper also includes a template – My Impact Plan – which researchers, together with RMAs, can use to make an impact plan for their research.  The guide has been developed by RMAs working with researchers in humanities and ICT, and is intended as a support tool for researchers and RMA professionals alike.
at 15.30-16.00
Why do we need Certificates in Research Management (EARMA CRM) – or do we?
Stina Boedeker, Grant Coach, University of Tampere
Developing competence of Research Managers and Administrators is crucial. The session introduces the globally recognized qualification in the field: “Certificate in Research Management (CRM)” delivered by European Association of Research Managers and Administrators (EARMA), Association of Research Managers and Administrators (ARMA) and certified by Awards for Training and Higher Education (ATHE). The formalities of what it is, how to take it and why it is needed are discussed, but the speaker goes beyond that: personal experiences as a representative of a Finnish research performing institution are shared on the spot (no recording available). The question “why do we need CRM – or do we?” covers experiences of the speaker’s student colleagues towards a more holistic analysis.
at 15.30-16.00
INVEST, how do you do it? Driving, guiding, evidencing and evaluating societal impact in practice
Erika Lilja, INVEST Research Flagship Manager, University of Turku
The flagship Inequalities, Interventions, and New Welfare State (INVEST) provides a new model for the welfare states that is more equal, better targeted to problem groups, more anticipatory as well as economically and socially sustainable. Currently, INVEST is a fully functional transdisciplinary ecosystem, including over 200 researchers working in the flagship and its over 40 externally funded projects, under the leadership of 24 PIs. In order to reach our goals, our research needs to be able to have an extensive impact on the public sector. The interventions we develop and find to be effective need to be scaled up to national level policies.
The research of INVEST is organised under six research themes and each theme is linked with interventions that already exist or are being developed. We implement research hand in hand with impact implementation, where we follow six broad impact pathways: 1) Driving societal change, 2) Reacting to societal needs, 3) Engagement, collaboration and co-creation, 4) Expertise, communities and mobility, 5) Social innovations and 6) Several modes of interaction in dissemination. We use various means to reach our most important knowledge-users and beneficiaries: 1) policy experts, decision-makers, public authorities, 2) health and education sector practitioners, and 3) children, adolescents, parents, families. The co-creation with these groups at different stages of the research process, including design, implementation and evaluation, makes our future research impact stronger. To strengthen these interactions we will also introduce a novel science advisory unit SciAdHub, an open co-creation platform InNEXT, and INventure for our commercial operations.
Our impact implementation is ensured with our impact plan/guide, which includes a research-based framework for impact evaluation and evidencing. In this presentation, I will focus on how to actually drive, guide, evidence and evaluate societal impact in practice, and demonstrate how to put your impact plan into action.
at 15.30-16.00
Impact planning – shaping the ways research is carried out and communicated in the future
Laura Niemi, Development Specialist, and Outi Nurmela, Development Specialist, University of Turku
The role of impact planning in research has been steadily growing. The premise of research is to be impactful. Today especially funding institutions are expecting researcher to show the effects of the research by drafting an impact plan while applying for funding and to show measured outcomes of the planned impact. Academics often struggle with making impact visible and choosing the specific impact goals the research is aiming for. Mainly because the conceptualization of impact is not clear and the ways how the knowledge emerges and research reaches the different audiences are difficult to determine. Measuring impact is difficult because the impact often arises after a longer period of time. Especially qualitative indicators are hard to define but these often offer a more holistic view of the research and its context. University of Turku is creating structured ways of making impact more visible for example by supporting impact planning. The university is offering a tool for the strategic profiles in research and education for drafting an impact plan. The impact plan is grounded in the University’s strategy and the underlying themes of the strategy are highlighted. In the impact plan the focus is on the different ways how the impactful outputs and outcomes are achieved. In drafting of the impact plan creativity and visualization is highly encouraged and respected.

Wednesday, 18 August

at 11.00-12.00
Open Collaboration and Impact Acceleration During Horizon Europe
Crowdhelix Open Innovation Network Overview
Abdul Rahim, Founder & Director, CrowdhelixUsing Crowdhelix for Consortium Building and Impact
Cais Jurgens, Network Development Manager, CrowdhelixUser experience: University of Turku
Hanna Honkanen, Research Funding Specialist, University of Turku

Abdul Rahim is a founder and director of Crowdhelix. He has a proven track record of establishing strategic, mutually beneficial partnerships and relationships.   He is an expert in public funding and has secured several million euros for organisations and institutions. Abdul has significant links with UK and European Universities and focuses on connecting business to research institutions. He was on the board of London Metropolitan University from its formation to March 2010. He was Vice Chairman and Chair of its Finance and Human Resources Committee.  Prior to that he was on the board of University of North London and was on the joint board during the merger with London Guildhall University to form London Metropolitan University. Abdul holds a Master in Business Administration (MBA) and is a Fellow of The Royal Society of Arts & Manufacturing.

Cais Jurgens is the Network Development Manager with the Crowdhelix team in London. Cais works with organisations and businesses to identify strategic ways in which they stand to benefit from participating in the Crowdhelix Network as members. Cais also works to support the impact acceleration proposal development team.

at 11.00-11.30
Esittelyssä uusi EU-rahoitusneuvontapalvelu
Markku Pekonen, Advisor, Business Finland
Uusi kansallinen EU-rahoitusneuvontapalvelu kokoaa yhteen tietoa Euroopan unionin avustuksista, markkinaehtoisista instrumenteista ja julkisista hankinnoista, sekä ohjaa ja neuvoo niiden hakemisessa. Neuvontapalvelu on tarkoitettu EU-rahoituksesta kiinnostuneille tahoille ja sitä voivat hyödyntää niin yritykset, yliopistot, tutkimuslaitokset, kunnat, rahoituslaitokset kuin myös muut tahot. Tule kuulemaan lisää palvelusta ja miten voimme auttaa EU-rahoituksen suhteen.
at 11.00-11.30
A Multi-Track and Multi-professional Interactive Course on Research Data Management
Jukka Rantasaari, Head of Library Services, Päivi Kanerva, Turku University Library
The Basics of Research Data Management (BRDM) 3 ECTS course for doctoral students and postdoc researchers at Turku University and Åbo Akademi University, planned and taught by data librarians, academic experts, lawyers, and research computing specialists from the two Finnish universities since 2019. The course is to our knowledge the only multi-professional collaboration, on an international scale. The basic course design was based on results from interviews on RDM with researchers, and the course structure today roughly follows the sections of the Finnish national DMP-template. To evaluate the success of the course, surveys and feedback from the 2019-2021 course implementations were collected, but also, a set of criteria were developed for the assessment of the final course assignments: participants’ data management plans (DMPs). Based on these measures, the course was a success: the participants’ competencies based on their self-assessments improved on average approximately 30 % in 2019 and 70 % in 2020. Also, according to the assessment with the 3-point performance criteria the quality of the DMPs was on average acceptable. In this session, we will present the course structure and content, the motivations behind our solutions, and the results of the assessment of the competence development with overall course feedback.
at 11.00-11.30
Tutkitun tiedon teemavuosi 2021
Tiina Jokela, Pääsihteeri, Suomen Akatemia
Tutkitulle tiedolle on tilaa – nyt, jos koskaan. Tutkitun tiedon teemavuonna 2021 kotimaiset toimijat tuovat yhdessä tutkittua tietoa meille kaikille. Teemavuosi kokoaa yhteen tapahtumia ja tekoja, joiden avulla muodostuu monipuolinen kuva tutkitusta tiedosta ja sen roolista esimerkiksi yksilön hyvinvoinnin ja yhteiskunnan toiminnan kannalta. Teemavuonna nostamme esille tutkitun tiedon lähteitä, kuten tutkimustietoa, tilastoja, selvityksiä ja analyysejä sekä tiedon luonnetta, johon kuuluu tiedon päivittyminen uusien tutkimustuloksien myötä. Tavoitteena on tehdä tutkitusta tiedosta entistä näkyvämpää ja saavutettavampaa sekä tiivistää tutkitun tiedon parissa toimivien yhteistyötä. Teemavuoden kohderyhmänä ovat kaikki kansalaiset, päättäjät ja elinkeinoelämä. Erityisenä kohderyhmänä ovat lapset ja nuoret, joiden toivotaan saavan teemavuodesta luovuutta, innostusta ja uskoa tulevaisuuteen. Tutkitun tiedon teemavuosi on opetus- ja kulttuuriministeriön, Suomen Akatemian ja Tieteellisten seurain valtuuskunnan yhteinen hanke, joka toteutetaan laajan yhteistyöverkoston kanssa.
at 11.30-12.00
Horisontti haltuun –malli:  sisältö ja eri toimijoiden rooli
Timo Haapalehto, Johtava asiantuntija, TEM
Finn-ARMAn tutkimusrahoituspäällikkö-ryhmän kommenttipuheenvuoro,
Elina Humala, Tutkimusrahoituksen erityisasiantuntija, Jyväskylän yliopisto
at 11.30-12.00
Topic modelling at
Katja Mankinen, Data Scientist, CSC
The Research Information Hub and its, which provides the Hub’s data for viewing, was published in June 2020. The Hub compiles, combines and transmits research metadata obtained from Finnish research organisations, funders, and international sources. At present, the research database contains information on publications, research data, research infrastructures, funding, and research organizations. With the help of project and funding data stored in the research database so far, CSC has developed topic modelling based on machine learning. The data used includes data on EU Horizon projects since 2014, as well as information on funding decisions of the Finnish research funders who currently submit their data to the Hub. The presentation describes the methods of topic modelling and presents the results obtained so far. Topic modelling is designed to be used to improve the search functions of The results illustrate research topics that transcend the traditional fields of science and offer a new perspective alongside them.
at 11.30-12.00
Suomen kestävän kasvun ohjelma 

o   Suomen kestävän kasvun ohjelma ja Business Finlandin rooli sen toteuttamisessa
Jarmo Heinonen, Senior Director, Business Finland

o   Suomen Akatemian rahoitusmahdollisuudet vihreän ja digitaalisen siirtymän edistämiseksi
Merja Särkioja, Johtava tiedeasiantuntija ja Jukka Tanskanen, Johtava tiedeasiantuntija, Suomen Akatemia






Yhteenveto rahoitusmahdollisuuksista kansalliset ja paikalliset infrastruktuurit sekä vihreän ja digitaalisen siirtymän avainalat.

Times are local Finnish time, time zone Eastern European Summer Time EEST (UTC+03:00)